 "CHGS")
WELCOME TO THE 2025 CALGARY HOME + GARDEN SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
***REMINDER: YOU MUST PURCHASE ELECTRICAL FOR YOUR BOOTH DISPLAY THROUGH STAMPEDE. FLOORING IS MANDATORY. PLEASE READ EACH SECTION OF THE KIT, THERE IS IMPORTANT INFORMATION WITHIN THIS PAGE
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor for show hours without permission from management.
No Children are allowed on the show floor during move in or move out as it is considered a construction zone during this time.
GENERAL INFORMATION
2025 Show Hours
| Show Days: | Show Hours: | Exhibitor Access: |
| Thursday, February 27, 2025 | 12:00 pm - 8:00 pm *New Closing Hours | 8 am |
| Friday. February 28, 2025 | 12:00 pm - 8:00 pm *New Closing Hours | 11 am |
| Saturday, March 1, 2025 | 10:00 am - 8:00 pm *New Closing Hours | 9 am |
| Sunday March 2, 2025 | 10:00 am - 6:00 pm *New Closing Hours | 9 am |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
Show Facility
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Phone: 403-261-0377
Show Office
Room #101
*Marketplace Events Team is ONLY at this location during the week of the Show - Monday, February 24 - Monday, March 3, 2025.
2025 CHGS SHOW FLOOR PLAN
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office before the show opens to receive their badge.
Please note that badges do not display exhibitor or company names but there is room to put in your personal business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
Each additional 100 square feet gets an additional 2 badges.
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Form before
February 13, 2024 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home,
left in booth, a dog ate them etc.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- CHGS25 Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
BOOTH AWARDS & TIPS!
Each year, the Calgary Home + Garden Show awards seven exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth between 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth between 100 - 199 square feet. |
| Best Landscaping | Regardless of size, this booth displays the most unique display and design in landscaping of any other in the show. |
| Rookie of the Year | This award goes out to a New Exhibitor who had a great display. |
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality –
taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
Booth & Exhibiting Tips
Booth Design Guidelines
ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET
Calgary Stampede Event Services
Click HERE for 2025 Calgary Stampede Online Ordering
Deadline for Calgary Stampede Early Bird Pricing: February 10th, 2025
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Any exhibitor that would like to sample any food or beverage items (coffee, snacks etc) must fill out Calgary Stampede's Sample Form. Click HERE for the form.
Booth Bites Program
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order.
Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors.
The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event.
DECORATOR SERVICES
The Calgary Home Shows has now partnered with Global Convention Services as our Show Decorator. The order process has changed, and there will no longer be a link in our Exhibitor Kit to order. Instead, Global will email exhibitors directly with information to sign up for their online ordering portal. Please keep an eye out for their emails and email addresses: ahobmaier@globalconvention.ca, essgroup@globalconvention.ca
Deadline for Early Bird Pricing: February 5th, 2025
Order deadline: February 19th, 2025. Any orders placed after February 19th and/or onsite are subject to availability, price increase and cannot be placed online. Please contact Global at essgroup@globalconvention.ca, or call 587.324.4821.
Here is the Global Convention Services Exhibitor Kit for pricing reference. Please note THIS FORM IS NOT MEANT FOR ORDERING, it is for reference only. You will receive an email for ordering directly from Global Convention Services.
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- Exhibits and Accessories (Booths)
- Signs and Graphics
- In-Booth Forklift Service
- AV Equipment/Services
TRANSPORTATION & CUSTOMS FORMS
Customs & Transportation Services Order Form
Canada Customs Invoice
CBSA Letter of Recognition
Shipping & Receiving
Ensure all of these items are on your label for EACH package:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
Click here for complete details from Calgary Stampede.
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing? Read the FAQS.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
Introducing the QR Code!
A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.
Learn More...
REQUIRED READING & FORMS
Forms to Return
| Form | Details | Due |
| Safety Regulations Consent Form | Please read the Workplace Health & Safety Bulletin prior to completion of form | Feb 15, 2024 |
| Contest Request Form | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | Feb 15, 2024 |
| Extra Exhibitor Badge Form | Require additional Badges? Complete this form and submit it to Zoe. | Feb 13, 2024 |
Required Reading
| Form | Details | Due |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services and venue. | Prior to Move-In |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen if you do not have your unique link. | ASAP |
Other Important Reading:
CFD - Indoor Event Special Requirements
OFFICIAL SHOW HOTEL - CALGARY MARRIOTT HOTEL
The Calgary Home Shows has partnered with the Calgary Marriott Downtown Hotel to give our exhibitors a discounted rate!
When booking direct, please ask for the 2025 Calgary Home + Garden Show rate or book online HERE!
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a COI (certificate of insurance) sent to Zoe Watters to keep on file before February 14th, 2025.
We also require that we are listed on your policy as additional insured:
Marketplace Events LLC
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
EXHIBITOR MOVE IN AND MOVE OUT
Move In Hours: A Voyage Control Booking Email will be sent approximately 4 weeks before the show.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your code. Check your email for more information. If you cannot find it please contact your sales rep for details. Click Here for contact information.
“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in; please book a time at the loading aprons, even if it ‘s just a few items. The BMO Centre will not allow access through the front entrance or side doors.
Move-In Schedule: Check here for the dates that you will be able to book on Voyage Control - COMING SOON!
Move Out Hours:
Sunday, March 2, 2025 7PM - 10PM
Monday, March 3, 2025 8AM - 12PM
You do not need to book a move out time. At 6:01pm, you may start dismantling your booth. After 7 pm, carpets are rolled up and dollies/forklifts etc may be used for your items. To bring your car to the apron, staff must see that your booth is completely dismantled, and you can book your vehicle to come in from there.
You do not need to book a move out time. At 6:01pm, you may start dismantling your booth. after 7 pm, carpets are rolled up and dollies/forklifts etc may be used for your items. To bring your car to the apron, staff must see that your booth is completely dismantled, and you can book your vehicle to come in from there.
***Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 6PM on Sunday, March 2nd, 2025
The halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
PARKING
Calgary Stampede no longer issues parking passes. There is discounted parking in the 11th Avenue parking lot for $12/day. You may opt to park in any other lot, however, it will be at full price at $18/day. We kindly ask you to consider parking in lots other than 10, 11, 11a and 11b if you choose not to park in the 11th Avenue lot. These lots should be left for attendees visiting the show. Please see the map below for lots surrounding the BMO Centre.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
The following items are required if you are a food and beverage exhibitor. Please see which applies to you:
1) SAMPLING FORMS:
Are you planning to sample your goods? Or perhaps you'd like to offer potential clients a coffee or a treat? AHS requires you fill out the form HERE and submit no later than January 20th, 2025. You must fill out the additional form below and send it to Calgary Stampede. Contact information is on the sheet.
2) AHS FORMS:
Caterers, restaurants, bakery, café, etc. Exhibitors who use commercial kitchens, please read the information and fill out the form HERE.
Mobile Vendors (Food truck, mobile cart, etc.) Submit your business name & decal numbers to Zoe at zoew@mpeshows.com no later than December 8th.
Low Risk Home Prepared Vendor (must only make low risk food & must make it out of your unpermitted home kitchen). Please read what is required from you HERE. This will help you to know if you need to fill out the form or not. Please submit the business name, contact name, phone number, email, and full home address (this is ONLY shared with AHS) to Zoe at zoew@mpeshows.com no later than December 8th.
Information needed for you to complete the form:
Event Name: Calgary Renovation Show
Event Address: BMO Centre, 20 Round Up Way SE, Calgary
Organizer Name: Zoe Watters
Organizer Phone Number: 587.674.1975
Organizer Email: zoew@mpeshows.com
Other food and beverage information:
Use of Cooking & Warming Devices
Guidelines for Indoor Event Demonstration Cooking
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow#CalgaryHomeShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Request a Promo Code: Offer your Social media followers, clients, friends and family a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Zoe Watters for more information.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. Click here for details.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant
CLICK HERE for more information.